Graduate Programme Assistant at British Council of Nigeria

The British Council is the UK’s international establishment for cultural relations and educational openings. They develop friendly knowledge and harmony between the people of the UK and other nations. They do this by effecting a positive contribution to the UK and the nations they work with – changing lives by building opportunities, creating connections and fostering trust. They are hiring to fill the following positions described below.

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Table of Contents

Job Title: Programme Assistant, DDiN2

Location: Abuja
Role type: Business Delivery
Department: Education & Society
Job Category: Project Management
Pay Band: 4
Contract: Fixed term 3 months
Report to: Programme Administrator

Main Accountabilities

Accountabilities, responsibilities and main duties:

Project management and delivery:

Arrange quarterly coordination meeting with DDiN2 program implementing partners; develop schedules for a monthly update meeting with DDIN2 project implementing partners and send out calendar invites and reminders to partners before meeting dates
Liaise with FCR business support team for PCO procurement and logistics (ticketing, travel, and accommodation) arrangements for meetings and ensure that follow up actions are taken.
Provide minutes of meetings for PCM, CPMT/Monthly partners meetings, share with partners/DFID and update on the office shared drive.
Liaise with Admin & Resources Assistants to make ticketing, travel and accommodation arrangements as requested.
Any other duties as may be required by the program.

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Finance Administration:

Check that funds are being spent according to budget and also assess if the expected results are being achieved or not.
Provide support in the project procurement in line with established corporate policies and guidelines.
Prepare and submit British Council invoice quarterly.
To ensure risk is minimized by strict application of corporate BC financial principles in all program-related activities.

Administrative Support:

Provide logistical and administrative support for the PCO.
Collect, compile and maintain files on information related to the PCO.
Prepare documentation for the DFID audit and British Council audit.
Assist in proper asset management, monitoring, recording, and disposal.
Liaise with British Council colleagues to ensure effective administration of the PCO.

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Qualifications

Essential:

Degree Level of education

Assessment Stage – Shortlisting

Role Specific Knowledge & Experience

Essential:

Minimum of 1-year experience with an FCR project (preferably British Council)
Experience of working as part of a successful team/function.
Experience in providing support to meetings/workshops with internal stakeholders / external partners.

Desirable:

Experience of operating in a complex, multi-cultural context.
Knowledge of SAP

Assessment Stage – Shortlisting and interview

Role Specific Skills

Basic IT skills including word and excel.

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Assessment Stage – Shortlisting and interview

British Council Core Skills

Managing Projects (Level 1) Works with project management systems and procedures and has a track record of compliance with them as a project team member.
Managing Accounts and Partnerships (Level 1) Able to research business issues and contacts in stakeholder and potential partner organizations to support account management and business development.
Managing Finance and Resources (Level 2) Uses financial systems and processes – Uses corporate financial systems and processes appropriately as part of the job and on behalf of a team.
Using Technology (Level 1) Able to use office software and the British Council systems to do the job and manage documents or processes.

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Assessment Stage – Shortlisting and interview

British Council Behaviours

Being accountable (Essential) Delivering my best work in order to meet my commitments.
Making it happen (Essential) Delivering clear results for the British Council.
Working together (More demanding) Ensuring that others benefit as well as me.

Assessment Stage – Interview

Application Closing Date and Time

17th November 2019; (23:59 Nigeria Time)