Office Manager at British High Commission (BHC)

The British Government is an all-encompassing and diversity-friendly establishment. They value diversity, promote equality and go against discrimination, improving their organizational capability. They welcome and advocate for applications from individuals of all backgrounds. They do not differentiate on the basis of disability, color, race, ethnicity, religion, gender, age, sexual orientation, veteran status or other category covered by the law. They encourage family-friendly flexible working opportunities, where operational and security requirements allow. They are hiring to fill the following vacant positions described below.

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Job Title: Office Manager

Job Ref.: 01/19 PH
Location: Port Harcourt, Rivers
Grade: A2 (L)
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: Corporate Services Support
Type of Position: Fixed Term, Full-time
Type of Post: British Liaison Office
Start Date: 1 February 2019
End Date: 30 January 2021
Working hours per week: 37
Duration of Post: 12 months

Roles and responsibilities

  • Managing the smooth day to day operations of the Port Harcourt office
  • Maintaining daily financial records and monthly Network post-Accounting Spreadsheet (NPAs).
  • Maintaining health and safety policies and managing policy enforcement.
  • Facility Management
  • Ensure that property is up to FCO standards by keeping an Up-to-date PCA file
  • Adherence and enforcement of procurement policies and procedures. Evaluating suppliers, products, and services, and ensuring that approved purchases are cost-efficient and of high quality.
  • Relationship Management of vendors, service providers, and landlord, ensuring prompt payment systems.
  • Providing logistic support for visiting officers (booking of accommodation and transportation)
  • Maintaining an accurate and up to date transport booking calendar
  • Meeting, training and event planning.
  • Maintaining a safe and secure environment for customers and employees. Post Security Officers duties (PSO)
  • Receiving, preparing and dispatching of Diplomatic bags
  • Maintains office staff job results by coaching, planning, monitoring, and appraising job results.
  • Line management responsibility.
  • Supervising and Monitoring the work of administrative staff
  • Contribute to team effort by accomplishing ad hoc tasks as needed

Resources managed (staff and expenditure):

  • Office Monthly Budget
  • Drivers X 2
  • Technical Works Group (TWG) X 1
  • Cleaner / Receptionist / Store Keeper X 1

Essential Qualifications, Skills, and Experience 

  • University Degree
  • Over 3 Years of working experience as an office manager
  • Proficient in the use of Microsoft Office
  • Experience in budget and facilities management
  • Excellent communication skills

Required competencies:

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  • Seeing the Big Picture, Making Effective Decisions, Delivering Value for Money, Delivering at Pace

Starting Monthly Salary
NGN 405,972.21

Other benefits and conditions of employment 

Working Pattern:

  • Monday to Thursday: 07:30 am – 03:30 pm
  • Friday: 07:30 am – 12:30 pm

Application deadline 
13th December 2019.

How to Apply

Interested and suitably qualified individuals should: Click here to apply online

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