State Office Admin and Resource Assistant at British Council of Nigeria

The British Council works with more than 100 nations around the world in the fields of arts and culture, English language, education, and civil society. Every year they reach more than 20 million people face-to-face and over 500 million people online, through broadcasts and publications. Established in 1934, they are a UK charity governed by Royal Charter and a UK public body.

They are hiring to fill the following positions described below.

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Job Title: State Office Admin and Resource Assistant

Location: Anambra
Contract type: Fixed Term
Region: Sub Saharan Africa
Location: Anambra
Department: Education & Society
Job Category: Education (non-teaching)
Pay Band: Pay Band 4

Responsibilities and Main Duties

Main duties will include:

• Ensure transport arrangements for all incoming staff/consultants to the state offices are in line with British Council policies.

Workshops and Events – 15%

Main duties include ensuring that:

• All workshop logistical arrangements are in line with agreed standards.
• The procurement of workshop items are in line with the procurement policy.

Office Management – 15%
Main duties include ensuring that:

• All documents are accurately filed.
• The Accountable Stationary register is up to date.
• The Asset Register and Inventory is up to date and all the required items are correctly recorded.

Procurement – 15%
Main duties include:

• Ensure that all procurement is held in line with British Council’s procurement policy.
• Ensure that Purchase Orders (PO) are raised before any services are carried out or goods are supplied by selected vendors, and all payments and approvals are in line with the British Council policy and delegation of authority.

Health, Safety, and Security – 15%
Main duties include ensuring that:

• Fire drills are completed and fire equipment is maintained.
• Any security issues are reported promptly back to the Abuja office team
• The office vehicle fleet is maintained and that drivers complete and record details of all the vehicle safety checks

Finance – 15%
Main duties will include:

• Holding and maintaining the office Petty Cash
• The correct filing of all finance documentation
• Distributing the monthly WHT and PAYE payments to the necessary state authorities

IT Management – 10%
Main duties include ensuring that:

• All IT equipment is properly maintained and serviced when due.
• GTI laptops are functioning well and that state office staff have the appropriate access.
• Back-ups are completed in line with agreed standards.
• Escalate on a timely basis any IT issues to be resolved – either to the IT and Web Support Officer or via Service now

Staff Management:

• Line manage the state office driver

Other administrative work:

• As required.

Role Requirements
Threshold requirements:

• Passport requirements/ Right to work in the country – Existing right to live and work in Nigeria.

Assessment stage: Short-listing

• Direct contact or managing staff working with children?
• Notes: Some unsocial hours, weekend work and travel may be required where the need arises.

Qualifications

Essential:

• Graduate level education

Desirable:

• Evidence of continuous professional development

Assessment stage: Shortlisting

Role Specific Knowledge & Experience
Essential:

• Minimum of 2 years’ experience of working on program logistics for an international organization.
• Experience of working as part of a successful team/function.
• Experience working with SAP.

Desirable:

• Experience of operating in a complex, multi-cultural context.
• Experience of managing fleet of vehicles.

Assessment Stage: Shortlisting

Application Closing Date and Time
24th December 2019 (23:59 UK time)

How to Apply

Interested and suitably qualified individuals should: Click here to apply online

Click here to download Job Details (Pdf)

Click here to download BC Behaviour (pdf)

Click here to download BC Core Skills (pdf)

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